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Associate member

The SCTO is an independent organisation and is based on a joint initiative of the Swiss National Science Foundation and the Swiss Academy of Medical Sciences.

As of 2017, the SCTO is a research infrastructure of national importance funded by the State Secretariat of Education, Research and Innovation and the Swiss National Science Foundation.

Data privacy and use

DATA PRIVACY STATEMENT

Contact information

The Swiss Clinical Trial Organisation (SCTO) is an independent organisation established under the initiative of the Swiss National Science Foundation and the Swiss Academy of Medical Sciences. The SCTO is organised as an association within the meaning of Art. 60 et seq. of the Swiss Civil Code and has its registered office in Bern.

Effingerstrasse 35
3008 Bern
+41 031 307 10 40
info@scto.notexisting@nodomain.comch

 

Representative in the European Union

European Clinical Research Infrastructrure Network (ECRIN)
5-7 rue Watt
75013 Paris, France
legal@ecrin.notexisting@nodomain.comorg

Data processing (data and purpose)

Websites

When you access our websites (scto.ch, sctoplatforms.ch, and cr-careers.ch), information of a general nature is automatically collected. This information is recorded in the server log file and includes the type of web browser, the operating system used, the domain name of your internet service provider, your IP address, and the like. This information is collected to:

  • ensure a trouble-free connection to the website;
  • ensure the smooth use of our website;
  • evaluate system security and stability; and
  • serve other administrative purposes.

When accessing specific pages, a so-called cookie is set. This is a small text file that is automatically deleted from your computer at the end of the browser session. This file is used solely to enable the use of certain applications. With most web browsers, you can change the settings so that your browser does not accept new cookies or you can have all cookies deleted. If your browser blocks all cookies, there is no guarantee that you can fully access all of the functions on this website.

 

Use of Google Analytics

Our websites use Google Analytics, a service of Google LLC (1600 Amphitheatre Parkway Mountain View, CA 94043, USA) that is used for analysing website use. Google Analytics uses cookies, which are text files that are saved on your device. Normally, information collected by cookies is transmitted to a Google server in the USA and stored there. However, your IP address is shortened and therefore cannot be traced back to your person (IP anonymisation). Google LLC uses the information collected to analyse the use and activity of this website and to provide services related to internet use that allow us to analyse website use and improve our communication. We have entered into a data processing agreement with Google LLC that is based on the EU’s standard contractual clauses (SCCs). You can find more information on the following web page: https://privacy.google.com/intl/en/businesses/processorterms/.

Please read the Websites section above to see how you can prevent cookies from being saved. In addition, you can use a browser plug-in to prevent the information collected by cookies (including your IP address) from being sent to and used by Google LLC. You can access such a plug-in via the following link: https://tools.google.com/dlpage/gaoptout?hl=en. Find more information on how Google LLC uses data via the following link: https://support.google.com/analytics/answer/6004245?hl=en.

The above-mentioned data processing is undertaken based on the consent you provided upon accessing our website. You can withdraw your consent at any time, and you can withhold consent the next time you visit our website.

 

Contact form and e-mail

Please note that security flaws can occur when transmitting data over the internet (e.g. when communicating via e-mail). Absolute protection against third-party access is not possible. For security reasons, our websites use SSL encryption for requests made via the contact form. It is possible to identify an encrypted connection by looking at your browser’s address bar: “http://” becomes “https://” and a lock symbol appears. When SSL encryption is activated, third parties are unable to read data you send us. When you make a request via the contact form or an e-mail, we save your contact data and information in order to process your request, deliver a feedback form, and send you updates about our documents.

 

Newsletter

To send our newsletter, we use Mailchimp from The Rocket Science Group LLC, 675 Ponce de Leon Ave NE Suite 5000, Atlanta, GA 30308, USA (dba Mailchimp). This allows us to directly contact subscribers and analyse their user behaviour in order to improve our services. Mailchimp receives your personal data and processes data on our behalf to the extent necessary to send our newsletter. For this purpose, we have entered into an agreement with Mailchimp that is based on the EU’s standard contractual clauses (SCCs). You can find more information on the following web page: https://mailchimp.com/legal/data-processing-addendum/.

We transmit your e-mail address and – if you have chosen to provide them – your first and last names to Mailchimp. In addition, Mailchimp uses cookies and other tracking methods to collect the following personal data: information about your device (IP address, device information, operating system, browser ID, information about the application you use to read your e-mails) and additional information about your hardware and internet connection. Moreover, usage data is collected, for example the time and date when you opened an email/a campaign and browser activities (e.g. which e-mails/websites were opened). Mailchimp requires this data in order to ensure the systems’ security and reliability, to comply with the terms of use, and to avoid misuse. This lies within Mailchimp’s legitimate interests and serves to fulfil the contract. In addition, Mailchimp analyses performance data, such as delivery statistics for e-mails and other communication data. This information is used to produce statistics on the services’ use and performance.

If necessary, Mailchimp collects additional information about you from other sources (e.g. from social media or third parties). We have no influence over this process. The following link contains additional information regarding the possibility to raise an objection and require the deletion of information related to Mailchimp’s processing of your personal information: https://mailchimp.com/legal/privacy/#3._Privacy_for_Contacts.

The above-mentioned data processing is undertaken based on your consent. You may withdraw your consent at any time. Every e-mail with our newsletter contains an unsubscribe link. In addition, you can withdraw consent via the contact options provided. Your data is processed only as long as consent remains in place. Irrespective of this, your data is deleted when our contract with Mailchimp is terminated unless legal requirements stipulate that your data remains saved.

 

Members of our network

If you are a member of our network, we collect your name, your affiliation or employer, and your postal and e-mail addresses; in some cases, we also collect your telephone number and date of birth. We require this data to maintain our network. Data processing is undertaken based on your membership or your employer’s membership.

 

Participants at our events

When you register for one of our events, we collect your name, e-mail address, and postal address as provided in the respective registration form. If a contractual relationship is established, data processing is undertaken to fulfil our contract with you, or it is based on our legitimate interest to know who attends our events.

 

Suppliers and business partners

If you are one of our vendors or business partners, we collect your name, your company’s name, your postal address, and the account details you provide for payments. If you contact us via means other than our website, we collect your first and last names, your company’s name, and your company’s postal address. For invoicing purposes, we collect the bank data you provide. This data processing is undertaken in order to execute our contract with you.

 

Data sharing

In addition to the above-mentioned data transmissions, your data is also processed by our IT providers. As a rule, this data processing occurs in Switzerland. Furthermore, we use both the cloud software and storage solutions of our data processor bexio AG.

 

Data storage

As a rule, we save data and our files for 10 years after completing our activity in a related matter. After 10 years, data is deleted unless you have consented to a longer period of data storage, or if there is a special statutory retention period, or if we have an overriding business interest to save it.

 

Your rights to your data

You have the right to request information about the personal data we have processed about you. If we process your personal data on the basis of your consent, you have the right to revoke this consent at any time with future effect. Furthermore, you can – to the extent legally permissible – demand the correction, deletion, or restriction of the processing of your personal data. Finally, you have the right to lodge a complaint with the competent data protection authority.


Terms of use

Scope of application

These terms of use apply to the downloading of all our documents (fact sheets, forms, tools, etc.) that are provided by the Swiss Clinical Trial Organisation (SCTO) (hereinafter referred to as “we”). By downloading documents, you acknowledge these terms of use.

Service

We provide our documents free of charge.

We process your contact data so we can inform you of updates at a later point in time. However, we assume no obligation to provide this information. We also reserve the right to change or suspend our service at any time.

You acknowledge that our documents are neither regulatory nor official forms or the like.

 

License: Attribution-NonCommercial 4.0 International (Creative Commons CC BY-NC 4.0)

You may use documents in relation to the aforementioned license. The entire license text, which you can find at https://creativecommons.org/licenses/by-nc/4.0/legalcode, is considered part of these terms of use. If there are any inconsistencies between the license text and these terms of use, the latter take precedence.

According to the license, you may, in short, share our documents (reproduce and share the material in any format or medium) and edit them (remix, alter, and add to the material). When doing so, the following conditions apply:

  1. Attribution: You must provide sufficient copyright and legal information (in the present case, mention the Swiss Clinical Trial Organisation (SCTO) as the rights holder and provide a link to the website https://www.sctoplatforms.ch), provide a link to the license, and state if changes have been made. This information may be provided in any suitable manner; however, it must not be done in such a way as to give the impression that the licensor supports you or your use of the material in any particular way.
  2. Non-commercial purposes only: You must not use material for commercial purposes.
  3. No added restrictions: You must not add any provisions or technical procedures that would lawfully prohibit others from doing something the license allows.

No guarantees are given, and no responsibility is taken.

Liability and limitation thereof

We are liable only for wilful damages or damages caused by gross negligence. Liability for simple negligence is excluded as well as generally the liability for auxiliary persons.

Applicable law and place of jurisdiction

This contract is subject to Swiss law. The competent courts at the place of the Swiss Clinical Trial Organisation’s (SCTO’s) registered office in Bern have sole jurisdiction over all disputes arising from this contract.